Accessibility Cheat Sheets

These one-page accessibility resources, or “cheat sheets,” have been developed to assist anyone who is creating accessible content. These free resources are catered to less-technical individuals, such as faculty and staff. Click on the links below to view more info and download the “cheat sheets” pertaining to each application.

Microsoft Office

Microsoft Word 

Microsoft Word is currently the most common word processor on the market. Word files can also be the starting point for other files, such as PDF and HTML. Having the correct tools to create accessible Word documents is imperative to improving your institution’s accessible content.

Microsoft PowerPoint 

Microsoft PowerPoint is presentation software typically used to display slides during face-to-face meetings. However, PowerPoint is also often used on the web and with distance education technologies so files must be accessible to users with disabilities.

Microsoft Excel 

Microsoft Excel is spreadsheet software that allows users to perform calculations and organize data by creating tables and graphs. These complex documents require further steps to ensure the content is accessible.


Adobe Acrobat 

PDF files can be created in an assortment of programs, with varied results. Adobe Acrobat is a valuable tool to ensure your PDF documents are accessible to everyone, regardless of how they were created.

Adobe InDesign 

Many designers use InDesign to develop print and web documents. This handout reviews the steps needed to create accessible PDF documents in Adobe InDesign.

Other Accessibility Topics

Accessible Web Content
A general understanding of web accessibility principles can drastically improve the accessibility of a website. There are many accessibility problems that can be quickly and easily identified without the need for a highly technical background. Online accessibility tools can help you identify common web accessibility problems as well.

Creating Accessible Electronic Content
Identifying Web Accessibility Issues

YouTube Captioning

YouTube Captioning 

This resource aids individuals who are uploading caption or transcript files to YouTube videos. It also guides users through the process of automatically creating caption files with YouTube’s beta machine transcription service.


These cheat sheets are meant to be used as part of a larger training plan, as mentioned in the National Center on Disability and Access for Education (NCDAE) blog post on How to Use our Accessibility Cheat Sheets.

Web Sites

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