Satisfactory Academic Progress Policy

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Big Bend Community College Financial Aid Satisfactory Academic Progress (SAP) Policy

To be eligible for financial aid students must maintain Satisfactory Academic Progress. Satisfactory Academic Progress will be evaluated each quarter the student is enrolled.  For students returning after a break in enrollment, Satisfactory Academic Progress will be evaluated for the most recent quarters attended.  This policy applies to ALL periods of enrollment whether or not the student previously received financial aid.  Transfer credits will be included.

There are four elements of Satisfactory Academic Progress measurement, Credits, Grade Point Average, Pace of Progression and Maximum Timeframe.  Students must meet all four requirements to receive financial aid.

CREDITS

To maintain eligibility for financial aid, the student must complete the minimum number of credits listed in the Financial Aid Warning column.  Remedial credits, courses below the 100 level, are included.  Students who fail to meet this requirement will be placed on Financial Aid Warning or Suspension.

4th Day of Class Financial Aid Warning Financial Aid Suspension
Full Time – 12 or more credits 6-11 credits 5 or fewer credits
Three Quarter Time – 9-11 credits 6-8 credits 5 or fewer credits
Half Time – 6-8 credits n/a 5 or fewer credits
Less than Half Time – 1-5 credits n/a Less than all credits
GRADE POINT AVERAGE

Students must earn a quarterly Grade Point Average (GPA) of 2.00 or better to receive financial aid funding. They must have a minimum 2.00 cumulative college level GPA at the end of their sixth quarter of attendance. Students who fail to meet this requirement will be placed on Financial Aid Warning or Suspension.

PACE OF PROGRESSION

Pace of Progression is a measure of a student’s successful progression through an eligible program.  All aid recipients must complete a minimum of 67% of all attempted credits.  Attempted credits are based on enrollment level on the 10th class day of each quarter. All attempted credits are evaluated to determine completed credits including those with “I”, “F”, “N”, “W”, or “0.0” grades and repeated courses. Credits transferred to BBCC count both as attempted and completed credits.  The Pace is calculated by dividing the number of credits successfully completed by the total of attempted credits.  Students who fail to meet these requirements will be placed on Financial Aid Warning or Suspension.

MAXIMUM TIMEFRAME

Students can receive financial aid funding for cumulative attempted credits up to 125% of the credits required to complete the degree/certificate program, the Maximum Timeframe.  Check your program here: 1 Year Certificate | 2 Year Degree). Remedial credits, courses below the 100 level, are excluded from the cumulative credits attempted up to a maximum of 45 remedial credits.  Students whose attempted credits exceed the maximum timeframe for their degree or certificate are not eligible for financial aid.

FINANCIAL AID WARNING

Students who fail to meet the credit, grade point average or pace of progression Satisfactory Academic Progress requirements will be placed on Financial Aid Warning. Students placed on Financial Aid Warning may receive financial aid for one additional quarter.

FINANCIAL AID SUSPENSION

Financial aid suspension will occur when:

  • In the next quarter of attendance a student on Financial Aid Warning or Probation does not complete:
    • The credits required for their enrollment level OR
    • Complete 67% of their attempted credits (pace of progression) OR
    • Does not earn a quarterly 2.00 GPA
  • A student officially or unofficially withdraws from all classes. Students who withdraw may owe a portion or all of their financial aid back to the financial aid program
  • A student’s cumulative college level GPA is below 2.00 at the end of the 6th quarter.

Students whose aid has been suspended are not eligible for future financial aid.

FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS APPEAL

Students on Financial Aid Suspension or who have attempted credits that meet or exceed the Maximum Timeframe for their degree or certificate can submit an Appeal if they failed to make Satisfactory Academic Progress due to extraordinary circumstances.  All students are limited to three (3) Satisfactory Academic Progress Appeals.

FINANCIAL AID PROBATION

If the student’s Appeal is approved the student will be placed on Financial Aid Probation and eligibility for aid reinstated.  While on Probation the student must complete all credits attempted at a 2.00 GPA.  The student may be required to sign a Financial Aid Academic Plan which outlines additional conditions the student must meet as a condition of Probation.  

Maximum Timeframe students will not be eligible for the State Need Grant.  They will only be eligible for financial aid for courses required to complete their degree or certificate as noted on the Financial Aid Academic Plan.  

Students who do not meet the Probation requirements will lose eligibility for financial aid.

NO LONGER ELIGIBLE FOR FINANCIAL AID

Students who have completed or substantially completed two unrelated degrees are no longer eligible for financial aid.  Students whose enrollment history includes multiple quarters with zero credits earned will not be eligible for financial aid.

 

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